CAREERS

Key Responsibilities

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• Coordinate Complex Scheduling: Meticulously plan, schedule, and manage all logistics for multi-state inspections, ensuring all deadlines are met and stakeholders are aligned.

• Act as Communication Hub: Serve as the primary point of contact for all scheduling-related matters, handling a high volume of email correspondence with exceptional professionalism, clarity, and promptness.

• Manage End-to-End Process: Oversee the entire project lifecycle, meticulously tracking progress from initial client intake and scheduling through to final resolution and project closure.

• Build Key Relationships: Proactively develop and maintain strong, collaborative relationships with internal team members, external contractors, and officials from various State Boards of Pharmacy.

• Maintain Detailed Records: Track all activities, communications, and deadlines associated with project deliverables with a high degree of accuracy, ensuring documentation is always current and accessible.

• Drive Process Improvement: Actively analyze existing scheduling and coordination workflows to identify inefficiencies and take the initiative to recommend and implement improvements.

• Prepare and Distribute Materials: Ensure all relevant parties receive necessary documentation, schedules, and updates in a timely manner.

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What You Already Have

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• Exceptional Attention to Detail: A proven track record of managing complex details in high volume with precision and accuracy is essential.

• Mastery of Email Communication: Demonstrated ability to communicate effectively and professionally through written correspondence, managing complex conversations and conveying critical information clearly.

• Strong Interpersonal Skills: A natural ability to build rapport and foster positive, productive relationships with a diverse range of internal and external partners.

• Proactive Problem-Solver: An independent thinker who can anticipate potential scheduling conflicts or logistical issues and devise effective solutions.

• Desire for Improvement: A genuine interest in making processes better, with a willingness to learn, adapt, and innovate.

• Proficiency in Project Management Tools: Demonstrated expertise in configuring, optimizing, and managing project management platforms, including building workflows, automations, and reporting dashboards to drive cross-functional efficiency.

• Experience: 1-3 years of relevant experience in project coordination, logistics, or a similar detail-oriented role.

• Education: A Bachelor's degree is preferred but not required; equivalent professional experience will be strongly considered.

• Remote Work Proficiency: Proven ability to work effectively and autonomously in a fully remote environment. Prior experience working remotely is required.

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What We Offer

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• Competitive Salary

• Flexible schedule

• Remote position

• Generous PTO

• 401k matching and immediate vesting

• Medical, Dental, and Vision insurance plan

• Professional Development and Health and Wellness Stipends