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CAREERS

Executive Assistant

Remote

Part Time

Operations

$55,000-$65,000

Join a mission-driven team working to advance patient safety and regulatory excellence.

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REAL Solutions Group is seeking a highly organized and proactive Executive Assistant with at least three to five years of experience supporting executives or working in a similar role. In this position, you’ll manage schedules, coordinate travel, prepare reports and presentations, and handle communications with professionalism and discretion. You’ll thrive in a fast-paced, evolving environment, contribute to a range of operational tasks, and help ensure seamless support for our leadership team. Candidates with experience in the pharmaceutical industry and those based in the Indianapolis, IN area are encouraged to apply.

Key Responsibilities

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  • Work within a dynamic environment where priorities may shift daily

  • Answer emails and phone calls from clients

  • Make travel arrangements for others when necessary 

  • Schedule appointments with multiple individuals, administer daily calendars for management

  • Prepare presentations according to instructions given

  • Assist with accounts payable/receivable when needed

  • Prepare and monitor invoices

  • Prepare reports on various facets of the business, including financial, sales, expense reporting 

  • Additional duties as assigned

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What You Already Have

  • Minimum of 3-5 years experience as an Executive Assistant or similar position

  • Experience in pharmaceutical industry a plus

  • Ability to handle sensitive and confidential information with discretion

  • Experience with, or proven aptitude for, accounting software such as Quickbooks

  • Proficiency with GSuite and Microsoft Office, including Gmail, Google Calendar, Excel and PowerPoint

  • Demonstrated ability to work in a home-based, virtual environment free of distraction

  • Start-up focused mentality, with a solution-oriented attitude

  • Ability to learn new tasks quickly and perform them competently

  • Analytic thinking, great communication skills, attention to detail, efficient and independent working style

  • Ability to effectively prioritize and manage numerous activities

  • Bachelor’s degree preferred

  • Live in or near the Indianapolis, IN metropolitan area

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What We Offer

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  • Remote position 

  • 401k matching and immediate vesting  

  • Generous PTO 

  • Paid Parental Leave​​​​

  • Medical, Dental, and Vision insurance plan

  • Professional Development and Health and Wellness Stipends

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